A Council meeting is the key decision-making forum for a Council. Fairfield City Council may endorse polices, adopt operational plans and budgets during these meetings, therefore it is crucial that Council is transparent and accountable throughout their decision-making process.
To ensure Council maintains good governance to fulfill its legal, financial and ethical obligations, Council meetings are planned for the upcoming year and can be found here(PDF, 91KB).
Ordinary meetings require the Mayor and a majority of Councillors to be in attendance. These meetings are scheduled on the fourth Tuesday of each month at 7:00pm.
During each meeting, the Mayor and elected councillors consider items (reports) that have been referred from Councils standing committees – Outcomes, Services, Sister City and Traffic. The Mayor acts as an impartial Chairperson and enables councillors to ask questions and speak to each motion. Each item contains a recommendation in relation to a particular matter that is either moved or lost at the conclusion of the debate.
The Mayor may call for an additional meeting (Extraordinary) with notice to deal with official matters of the Council, matters raised by the community and Council functions under the Local Government Act 1993 and other applicable legislation.
More information on Council’s Code of Meeting Practice can be found here(PDF, 370KB).
Council meetings are planned for the upcoming year and can be found here(PDF, 91KB).
Outcomes and Services Committee
The Outcomes and Services meetings require a quorum of 2 councillors and are scheduled on the second Tuesday of each month at 6:30pm.
The Outcomes Committee’s role is to determine policies, priorities, plans and strategic direction in achieving the community’s vision as expressed in the Delivery Program.
The Services Committee’s role is to implement and review the operational activities within Council’s strategic direction as expressed in the Operational Plan.
Traffic Committee
Traffic Committee meetings require a quorum of 2 councillors and are scheduled bi-monthly on the second Monday of each month at 2:30pm. Matters discussed relate to Council’s functions under the Roads Act 1993, Local Government Act 1993 and the Regulations.
Sister City Committee
The Sister City Committee meet as required and aims to encourage friendships with the people of Fairfield City and other Council bodies. The Sister City Committee is an opportunity for the community to develop a greater awareness of other cities and form business and economic relationships.
Membership of Committees, Working Groups and Community Organisations
The elected representatives appointed for each standing committee can be found here(PDF, 86KB).
All Council meetings are open to the general public to view the decision-making process, however must leave during closed session where confidential items are debated. Members of the public gallery must adhere to the instructions of Council staff and comply with Council’s Code of Meeting Practice(PDF, 370KB). This is not limited to ensuring proceedings are not interrupted, silence when observing the meeting and nod of acknowledgement to the Chairperson.
If a member of the public wishes to address the Council in relation to an item on the agenda, you must initiate contact with the Council Officer who advised you or the Governance and Legal Division on 9725 0105 or emailing governance@fairfieldcity.nsw.gov.au 2 business days before the meeting.
In most cases, if an item directly affects you as a resident, a Council Officer will advise you of when the item will be tabled. As standard practice, only 2 speakers are permitted for an item - 1 for and 1 against the motion.
If you are unable to attend a meeting, a live stream recording of each Council and Committee (Outcomes and Services) meeting can be found here.
Public Forum – Ask a question to your elected representatives
In accordance with the Code of Meeting Practice, Council guides the way Public Forum sessions are conducted. A Public forum session is held prior to the Ordinary Council meeting for the purpose of hearing oral submissions from members of the public on matters of policy, the delivery of services, regulatory functions or issues of community concern.
If you wish to ask a question, please complete the QMF-GOV-025 Application to ask a Question – Public Forum(PDF, 191KB) form and submit your application to Council before noon (12:00pm) on the day of the Ordinary Council meeting.
Protecting your privacy
The personal information requested on this form will be used only to fulfil the purpose for which it is being collected. The supply of this information by you is voluntary, however if you do not wish to provide the personal information sought, we may be able to process your application.
To view the Attendance record for the Mayor and councillors from September 2024 – to date, click here(PDF, 203KB).
Note: These figures are based on Councillor attendance at the Outcomes, Services, Ordinary Council meetings and Councillor Briefings.
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